Medication Aide FAQ

Questions:

  1. Is training required?
  2. Where do I take training?
  3. When is retraining required?
  4. Who conducts the state-approved competency exam?
  5. What is the format for the state-approved competency exam?
  6. Is there a fee associated with taking the state-approved competency exam?
  7. How can I prepare for the state-approved competency exam?
  8. How do I get listed on the registry?
  9. Who must be listed on the registry?
  10. Is there a fee associated with being listing on the registry?
  11. How long does it take to be listed on the registry after I complete the state-approved competency exam?
  12. How can an employer verify my listing on the registry?
  13. Do I have to be listed on the North Carolina Nurse Aide I Registry before I can be listed on the North Carolina Medication Aide Registry for nursing homes?
  14. How long will my name remain on the registry?
  15. I am currently listed on another state's Medication Aide Registry for nursing homes. May I transfer my listing to North Carolina?
  16. I’m moving to another state. May I perform Medication Aide duties in another state?
  17. Will I be notified when it is time to renew my listing on the registry?
  18. Is there a fee to renew my listing on the registry?
  19. What types of work qualify for registry renewal?
  20. What types of work do not qualify for registry renewal?
  21. How can I renew my listing on the registry?
  22. Can I work in a nursing home as a Medication Aide if I am listed on the North Carolina Medication Aide Registry for adult care facilities?
  23. Can I work in a adult care home as a Medication Aide if I am listed on the North Carolina Medication Aide Registry for nursing homes?
  24. How does the registry determine a listing expiration date?
  25. When will my listing renewal appear online in the registry?
  26. Upon renewal, why wasn’t my listing expiration date extended for two more years?
  27. Will I receive a card that indicates my name is on the registry?
  28. How can I report name/address changes to the registry?
  29. How can I contact the DHSR Registry Office that manages the registry?

Answers:

  1. Is training required?

    Individuals must successfully complete a 24-hour North Carolina Board of Nursing Medication Aide training program.

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  2. Where do I take training?

    Contact your local community college, area health education center (AHEC), your employer, or the North Carolina Board of Nursing  

    The North Carolina Board of Nursing website contains a list of instructors who are certified to teach the medication aide course. Click here for more information.

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  3. When is retraining required?

    When an individual does not meet the requirements to renew their listing on the North Carolina Medication Aide Registry for nursing homes.

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  4. Who conducts the state-approved competency exam?

    Credentia is the state-approved Medication Aide competency examination vendor for North Carolina.

    Click here to go to Credentia’s website.

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  5. What is the format for the state-approved competency exam?

    Please review the candidate handbook available from Credentia.

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  6. Is there a fee associated with taking the state-approved competency exam?

    Please review the candidate handbook available from Credentia.

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  7. How can I prepare for the state-approved competency exam?

    Please review the candidate handbook available from Credentia. 

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  8. How do I get listed on the registry?

    The North Carolina Medication Aide Registry for nursing homes operates under state nursing home rules and statutes.

    • You must be listed on the North Carolina Nurse Aide I Registry as a Nurse Aide I.
    • You must successfully complete a North Carolina Board of Nursing Medication Aide training program for nursing homes.
    • You must successfully complete the North Carolina state-approved Medication Aide competency exam for nursing homes.

    You must be listed on the North Carolina Nurse Aide I Registry before you complete the North Carolina state-approved Medication Aide competency exam for nursing homes. 

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  9. Who must be listed on the registry?

    Anyone who works as a Medication Aide in a North Carolina nursing home must be listed on the North Carolina Medication Aide Registry for nursing homes.

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  10. Is there a fee associated with being listing on the registry?

    There are no registry fees.

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  11. How long does it take to be listed on the registry after I complete the state-approved competency exam?

    Individuals are listed on the North Carolina Medication Aide Registry within 3 business days after successfully completing the North Carolina state-approved Medication Aide competency exam for nursing homes. 

    You will not be notified by DHSR when your name has been added to the North Carolina Medication Aide Registry for nursing homes.  Instead, you should check the North Carolina Medication Aide Registry to see if your name has been added.  Click here to determine if your name has been added to the North Carolina Medication Aide Registry for nursing homes. 

    New listings will be added to the public registry website the next business day after DHSR receives confirmation from Credentia that an individual successfully completed the North Carolina state-approved Nurse Aide I competency exam

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  12. How can an employer verify my listing on the registry?

    Employers can verify a listing by the following methods:

    • Click here to view a listing on the North Carolina Medication Aide Registry for nursing homes.
    • Contact the DHSR Registry Office.

    New or updated listings will be reflected in the public registry website the next business day after DHSR receives confirmation from Credentia that an individual successfully completed the North Carolina state-approved Medication Aide competency exam for nursing homes or after DHSR has updated an existing listing on the registry.

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  13. Do I have to be listed on the North Carolina Nurse Aide I Registry before I can be listed on the North Carolina Medication Aide Registry for nursing homes?

    You must be listed on the North Carolina Nurse Aide I Registry as a Nurse Aide I before you can be listed on the North Carolina Medication Aide Registry for nursing homes.

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  14. How long will my name remain on the registry?

    The initial listing period starts on the day you successfully complete the North Carolina state-approved Medication Aide competency exam for nursing homes and ends, or expires, on the last day of the 24th consecutive month. 

    At renewal, the new listing period starts on the last date worked as a Medication Aide performing medication administration duties reported by a Registered Nurse on the Online Employment Verification Form and ends, or expires, on the last day of the 24th consecutive month. 

    Beginning in November 2007, all listing expiration dates fall on the last day of the 24th consecutive month.

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  15. I am currently listed on another state's Medication Aide Registry for nursing homes. May I transfer my listing to North Carolina?

    North Carolina is not a Medication Aide reciprocity state.

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  16. I’m moving to another state. May I perform Medication Aide duties in another state?

    You must contact the registry in the state where you are moving to obtain state requirements.

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  17. Will I be notified when it is time to renew my listing on the registry?

    It is the responsibility of the Medication Aide to know when their listing expires and how to renew.

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  18. Is there a fee to renew my listing on the registry?

    There are no registry fees.

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  19. What types of work qualify for registry renewal?

    Qualified work for Medication Aide employment must meet all the criteria below:

    • The work is for pay (monetary compensation).
    • The duties are those of a medication aide.
    • The duties are supervised by a Registered Nurse.
    • The number of hours worked is at least eight (8) during the Medication Aide's 24-consecutive month registry listing period.

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  20. What types of work do not qualify for registry renewal?

    The following types of work will not be considered for registry listing renewal:

    • Work that is not delegated and supervised by a Registered Nurse.
    • Time worked as a Medication Aide does not total at least eight (8) hours during the Medication Aide's 24-consecutive month registry listing period.
    • Employment dates in which the Medication Aide did not actually work performing medication administration duties, even if on payroll (e.g., on medical leave).
    • Volunteer work - work with no monetary compensation.
    • Sitter work.
    • Periods of orientation where no Medication Aide tasks are performed.
    • Work that the Registered Nurse supervisor cannot support with written documentation or facility records, or by personal supervision on (and thereby knowledge of) the employment date.

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  21. How can I renew my listing on the registry?

    The paper renewal form will no longer be accepted by DHSR after August 31, 2021.

    You must renew your listing online before the listing expiration date.

    Click here to obtain the Online Renewal Form (to be completed by the Medication Aide).

    Click here to obtain the Online Employment Verification Form (to be completed by a Registered Nurse. The Registered Nurse who submits the form to DHSR may be either the Medication Aide’s direct supervisor or another Registered Nurse who has access to employment records.

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  22. Can I work in a nursing home as a Medication Aide if I am listed on the North Carolina Medication Aide Registry for adult care facilities?

    Completing the North Carolina state-approved Medication Aide competency exam for adult care homes does not apply to nursing homes.

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  23. Can I work in an adult care home as a Medication Aide if I am listed on the North Carolina Medication Aide Registry for nursing homes?

    Completing the North Carolina state-approved Medication Aide competency exam for nursing homes does not apply to adult care homes.

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  24. How does the registry determine a listing expiration date?

    The initial listing period starts on the day you successfully complete the North Carolina state-approved Medication Aide competency exam for nursing homes and ends, or expires, on the last day of the 24th consecutive month. 

    At renewal, the new listing period starts on the last date worked as a Medication Aide performing medication administration duties reported by a Registered Nurse on the Online Employment Verification Form and ends, or expires, on the last day of the 24th consecutive month.

    Beginning in November 2007, all listing expiration dates fall on the last day of the 24th consecutive month.

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  25. When will my listing renewal appear online in the registry?

    By using the Online Renewal Forms, your listing may be updated in the North Carolina Medication Aide Registry for nursing homes within 2 business days. 

    If you do not use the Online Renewal Forms, then it could take up to 10 business days or longer for DHSR to process your request. 

    Click here to view a listing on the North Carolina Medication Aide Registry for nursing homes. 

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  26. Upon renewal, why wasn’t my listing expiration date extended for two more years?

    Expiration dates are calculated from the last date of qualified work that was reported on the Online Employment Verification Form by the Registered Nurse.

    Beginning in November 2007, all listing expiration dates fall on the last day of the 24th consecutive month.

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  27. Will I receive a card that indicates my name is on the registry?

    You will not receive a card.

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  28. How can I report name/address changes to the registry?

    You may report changes to DHSR by submitting the  Name and Address Change Form.

    You are asked to voluntarily provide your Social Security Number (SSN). This number is for record keeping and registry identification purposes only. Your SSN will remain confidential and will not be disclosed to the public. 

    All documents submitted to the registry may be verified with the issuing source before a change occurs.

    It is the responsibility of the Medication Aide to ensure their name and contact information is up to date in the North Carolina Medication Aide Registry for nursing homes.

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  29. How can I contact the DHSR Registry Office that manages the registry?

    Click here to obtain the contact information for the Registry Office.

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Link goes outside of N.C. DHHS. Denotes link to site outside of N.C. DHHS